Spring Cleaning For Your Business

woman with broomWith spring just around the corner, it’s the perfect time to take review your quarterly progress and dust the cobwebs off areas of neglected areas of your business. Roll up your sleeves – it’s time to spring clean your systems!

Why should you create systems for your business?

  • Systems save you time and energy. If you have a clearly documented system in place, you’re not wasting precious brain power thinking, “What am I supposed to do next?”

  • Systems save you money.

  • Systems allow you to automate (fully or partially) different areas of your business.

  • Systems make it easier to rebound when issues arise.

  • Systems will help you sustain and grow your business long term.

Systemizing your business might not sound like the sexiest undertaking, but the benefits are undeniable. Here’s how to begin the process of empowering your business with procedures.

  1. Identify the systems you need. When faced with the task of determining what kind of systems you need to create and where to focus your attention first, it’s easy to become overwhelmed. As with any large-scale endeavor, you can make the process more manageable and less daunting by breaking it down into small steps. Consider the common business systems below:

    • Administrative tasks

    • Accounting

    • Client Follow up

    • Communication

    • Marketing

    • File Management

    • Task Management

 

While these categories are very broad, you can use them as a jumping off point for narrowing down the types of systems that would be most beneficial to your business. Start by taking stock of what’s working and what’s not. Look for areas where problems continually arise or tasks that seem to needlessly suck your time. Do you find yourself answering the same client questions again and again? Perhaps you should prioritize a communication system and develop templates to streamline your responses. Determining the sources of your inefficiency will enable you to pick the right systems for your company.

  1. Track and document. Commit to spending at least a week tracking your daily business-related activities. Keep a running list of observations and notes and ask your team to do the same. Pay special attention to interruptions that cause you to lose focus and cost you time. You will use your findings to create written documentation outlining systems for different parts of your business.

This is the stage where many people falter, simply because keeping observations in their heads is easier than writing them down. Resist the urge to take the path of least resistance and resolve to put your systems in writing. In the long run, documenting your systems will save you time, money, and frustration. If an employee abruptly leaves or some unforeseen event occurs in your life (illness, death, etc.) prevents you from performing your duties, documented systems can make the difference between your business running smoothly (or at least running) in your absence.

If saving time, money, and mental energy appeals to you, put systems at the top of your spring cleaning list this season.

Need some extra elbow grease to make your systems shine? Call Command Your Clutter at 727.420.1746 to schedule a consultation or email sharon@commandyourclutter.com.


 

Sources:

Command Your Clutter is a professional organizer providing services in Clearwater, Palm Harbor, Tarpon Springs and Tampa.  For more information, go to our web site www.CommandYourClutter.com
or call (727) 420-1746.

This entry was posted in Uncategorized and tagged , , , . Bookmark the permalink.

Leave a Reply

Your email address will not be published. Required fields are marked *